How can I print multiple PDFs or Word files in bulk

Overview

Once reports have been processed, schools may print out hard copies of these. This article explains how the reports may be printed in bulk if you want to print many individual PDFs at once. Please note that this is not always the quickest way to print multiple student reports in one go - many schools will find it more helpful to process reports in a "merged" PDF file (resulting in one PDF file which contains many student reports), rather than printing hundreds of individual PDF or Word files. The following method is more suitable if you have specific paper used for a cover page, or if you need other special printing preferences applied to each individual report (eg: Booklet printing or stapling).

Pre-requisites

Prior to printing the reports the following steps must have been taken

• Build AusVELS summary results
• Import an absence xml file (optional)
• Add a cover page (optional)
• Modify reports (optional)
  • Add a page break before work habits
  • Add a description for full and part page reports
  • Omit the summary Curriculum Area/Strand table.
• Process reports

Print reports in bulk

Printing 15 or fewer documents

1. Set the default printer

   These steps may vary from computer to computer. Please see your school technician if these steps do not work for your computer and you are unsure of your default printer.

   • Go to Start on your computer.
   • Select Devices and Printers.
   • Find the printer you wish to use.
   • Right click the printer.
   • Select Set as default printer.
   • Close the window.
2. Find the reports
   • Open the folder containing the extracted student report files. Remember you must unzip the downloads folder if, when processing the reports, you chose an option that produced a zipped file.
   • Highlight the files you want to send to the printer.
3. Print reports by right clicking the highlighted documents and selecting Print.

Printing 16 or more reports

1. Open the print queue

   These steps may vary from computer to computer. If they do not work for your computer, please see your school technician.

   • Go to Start on your computer.
   • Select Devices and Printers.
   • Double click the printer you wish to use.
   • Move the Printer window to the side, but do not close it.
2. Select the reports to print
   • Open the folder containing the extracted student report files. Remember you must unzip the downloads folder if, when processing the reports, you chose an option that produced a zipped file.
   • Highlight the documents.
3. Add the documents into the print queue
   • Drag the highlighted documents into the print queue.
   • Click Yes at the message Do you want to Open multiple documents.